Activity Logs - VectorSpace

Overview

The Activity Logging page provides comprehensive monitoring and tracking of all system activities, user actions, API calls, and system events in real-time.

Statistics Dashboard (Top 4 Boxes)

Total Logs (24h)

Purpose: Displays the total number of activity log entries recorded in the last 24 hours.

What it tells you: Overall system activity level. A higher number indicates more user interactions and system operations. Use this to identify busy periods or unusual activity spikes.

Error Rate (%)

Purpose: Shows the percentage of failed operations or errors in the last 24 hours.

What it tells you: System health and reliability. A low percentage (< 5%) is normal. Higher rates indicate potential issues requiring attention. Monitor this to catch problems early.

Chat Requests

Purpose: Counts the number of chat/query requests made by users in the last 24 hours.

What it tells you: User engagement with the chat feature. Higher numbers indicate active usage of the document Q&A system. Track this to understand feature adoption and usage patterns.

OpenAI API Calls

Purpose: Tracks the number of API calls made to OpenAI services in the last 24 hours.

What it tells you: AI service usage and associated costs. Each call consumes tokens and incurs charges. Monitor this to manage API costs and optimize usage.

Filters & Controls

Filter Badges

All: Shows all log entries regardless of status or type
Success: Filters to show only successful operations
Errors: Displays only failed operations and errors
Chat: Shows only chat-related activities
OpenAI: Filters to OpenAI API call logs

Controls

Auto-refresh: Automatically reloads logs every 5 seconds when enabled
Refresh Button: Manually reload logs and statistics
Export Button: Download logs as CSV file for external analysis

Activity Logs Table

Each log entry displays:

Timestamp: When the activity occurred
Status: Success, Error, or Started (color-coded badges)
Action: Type of activity (e.g., chat_request, file_upload, openai_api_call)
Resource: The target resource or database context
Details: Additional information including:
- Response length (character count)
- Total tokens used (for AI operations)
- Query snippets
- Error messages
User: Username and IP address of the actor

Additional Features

Top Actions (24h)

Shows the most frequently performed actions in the last 24 hours with counts. Helps identify the most common system operations and user behaviors.

Most Active Users (24h)

Displays users with the highest activity levels. Useful for understanding user engagement and identifying power users or potential issues.

Load More

Logs are paginated for performance. Click "Load More" to view additional historical entries beyond the initial 50 displayed.

Common Use Cases

Troubleshooting

Filter by "Errors" to quickly identify and diagnose system issues.

Usage Analytics

Monitor chat requests and API calls to understand feature adoption and costs.

Security Auditing

Track user activities and IP addresses for security compliance and audit trails.

Performance Monitoring

Watch error rates and response times to ensure optimal system performance.

Activity Logging Records

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Filters

Activity Logs 0

Top Actions (24h)

Most Active Users (24h)

Total Logs (24h)

Error Rate (%)

Chat Requests

OpenAI API Calls

Filter Badges

Controls

Activity Logging Records

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Filters

Activity Logs 0

Top Actions (24h)

Most Active Users (24h)

Activity Logging Page Features

Overview

Statistics Dashboard (Top 4 Boxes)

Total Logs (24h)

Error Rate (%)

Chat Requests

OpenAI API Calls

Filters & Controls

Filter Badges

Controls

Activity Logs Table

Additional Features

Top Actions (24h)

Most Active Users (24h)

Load More

Common Use Cases

Troubleshooting

Usage Analytics

Security Auditing

Performance Monitoring

Pro Tips